CashFlow Payment Milestone Configuration

Introduction

CashFlow adds powerful functionality to Cash payment options on your projects. This article provides guidance on configuring milestone payments for Cash projects, configuring Financed project deposits, and applying configurations to projects.

A project’s payment scheme includes the order and details of the payment milestones for the project. You can edit the Default CashFlow Configuration payment scheme, or create a new payment scheme.

Default CashFlow Configuration

We’ve set up CashFlow so you can use it right after you activate it.

Navigate to Cashflow > Settings > Payment Milestones:

The “Payment Milestones” page within CashFlow Configure.

As soon as you're approved for CashFlow, you'll see a "Default CashFlow Configuration" set up for you here. You can start using this configuration immediately by toggling on "auto-apply".

If you have already configured milestones for cash payment options before setting up CashFlow, auto-applied cash milestone configurations will appear as the default configuration. You can review and edit these as needed, including adding payment methods available at each milestone.

If you did not have cash milestone payments set up, this default will show a 10% deposit milestone, a 50% progress payment, and a 40% final payment.

There are also a few payment settings we’ve enabled by default:

Additionally, the deposit payment will default to collecting payment when the proposal is accepted, and will not be excluded from other milestone calculations.

New Payment Milestone Configuration

If you have not yet set up cash milestone payments, or you want to add additional configuration options, you can create a new scheme here.

Add a new Scheme

Add a Scheme in the Payment Milestones configuration section.

Give the new scheme a title and description. These are internal-only, and will not be shown to customers. Be sure to toggle “Auto-apply” in the scheme preview on the scheme that you want to offer by default on cash payment options.

Create new payment milestones

Now, you’ll create the payment milestones. The new scheme automatically creates Milestone 1, and you can add up to 5 total milestones. 

Note that Milestone 1 includes two deposit-specific toggles that are not included in additional milestones:

• Collect payment when proposal is accepted: When toggled on, this enables you to collect the first milestone in the proposal acceptance process. If you leave this off, you can collect the invoice through an emailed link, but the payment portal will not be integrated directly into checkout.
• Exclude amount from other milestone calculations: When toggled on, this updates the “Amount Due” line to one fixed value. All other milestones will calculate a share of the remaining project value after the fixed deposit. 

Every milestone includes a few other options:

• Card Surcharging: When toggled on, all credit card payments (and debit cards in AU) will pass on any eligible fees to the customer, within any local and card issuer limitations. 
• Accepted Payment Methods: Each milestone has a set of country-specific default payment methods selected. You can edit this list to add/remove any accepted payment methods. 

Milestones also require an Amount Due as a share of total project value. You can also add optional min/max values. 

Note that the final milestone does not include Amount Due fields because it is always auto-calculated to request the remaining project value.